Privacy Policy – Society of Art
At the Society of Art, we are committed to protecting your privacy when you visit our website or communicate with us.
This Privacy Policy explains what personal data we collect, how we use it, and how we keep it safe.
We may update this Policy occasionally, so please check back regularly.
This Policy complies with the Data Protection Act 2018 and the UK GDPR.
1. Information We Collect
We may collect and process the following types of information:
1.1 Website usage data
Information about your visits to our website, including:
traffic data
location data
weblogs
pages viewed
communication data
1.2 Information you provide
Such as when you:
fill in a form
register for updates
make a purchase
contact us directly
1.3 Communications
Any information you give us when communicating by email, forms, or messages.
2. Cookies
We use cookies to improve your experience and remember who you are.
These may include cookies that:
store your email address and encrypted password (for login)
remember your content-filter preferences
allow access to member-only features
show occasional signup banners
support website functionality (e.g., ASPSESSIONID)
support Google Analytics tracking (non-essential and can be deleted)
If you delete or block essential cookies, some parts of the website may not work properly.
For general information on cookies, visit aboutcookies.org.
3. How We Use Your Information
We use your information to:
provide our services
manage your account
display your profile and contributions on the website
improve website functionality
respond to your enquiries
We do not sell your data or use it for purposes you have not agreed to.
4. Data Protection & GDPR Compliance
4.1 What we store
We only store information necessary to run your account and display your profile, including:
name and email address
general location
profile details, posts and images
your activity on the site (e.g., likes, follows, view statistics)
messages sent on the platform
any content you upload or submit
data needed to comply with legal obligations
Information is kept even if your account becomes inactive, unless removed under our retention rules.
4.2 How we obtain and use this information
We only store data you:
provide through the website
create through your activity on the site
We do not use third-party data sources.
Your information is used to:
display your profile and content
keep the community functioning
promote content (only if you’ve not opted out)
comply with legal requirements if requested by the authorities
4.3 Storage locations
Data is stored on secure servers located within Europe.
Backups are also stored within GDPR-compliant regions.
Developers may hold a restricted, password-protected copy for testing and maintenance.
4.4 Access to data
Your data is only accessible through secure internal systems.
Developers and authorised staff have limited access under strict confidentiality rules.
Image data and public profile content are displayed globally through the site.
Payments made through PayPal follow PayPal’s strict privacy guidelines.
4.5 Data retention
Your data is generally stored indefinitely, unless legally required otherwise.
Deleted images are permanently removed after 4, 13 or 26 weeks depending on the deletion method.
Closed accounts have login details encrypted so they cannot be used again.
View-statistics data is deleted after 1 year.
4.6 Your rights (GDPR)
You can:
access your personal data
request a copy of all your data (provided within 30 days)
request corrections
request deletion (subject to legal allowances)
Active members can download their data directly.
Inactive members may request access via email or support ticket.
Requests may be subject to a small fee if excessive or repetitive.
4.7 Data security
We take steps to protect your data through:
encrypted passwords
secure servers behind firewalls
monitoring systems
limited staff access
confidentiality agreements
However, data transmission over the internet can never be fully secure. Anything you send to us is at your own risk.
You are responsible for keeping your password confidential.
5. Contact Us
If you have questions about this Privacy Policy, please contact us confidentially at:
ad***@*******of.Art
At the Society of Art, we are committed to protecting your privacy when you visit our website or communicate with us.
This Privacy Policy explains what personal data we collect, how we use it, and how we keep it safe.
We may update this Policy occasionally, so please check back regularly.
This Policy complies with the Data Protection Act 2018 and the UK GDPR.
1. Information We Collect
We may collect and process the following types of information:
1.1 Website usage data
Information about your visits to our website, including:
traffic data
location data
weblogs
pages viewed
communication data
1.2 Information you provide
Such as when you:
fill in a form
register for updates
make a purchase
contact us directly
1.3 Communications
Any information you give us when communicating by email, forms, or messages.
2. Cookies
We use cookies to improve your experience and remember who you are.
These may include cookies that:
store your email address and encrypted password (for login)
remember your content-filter preferences
allow access to member-only features
show occasional signup banners
support website functionality (e.g., ASPSESSIONID)
support Google Analytics tracking (non-essential and can be deleted)
If you delete or block essential cookies, some parts of the website may not work properly.
For general information on cookies, visit aboutcookies.org.
3. How We Use Your Information
We use your information to:
provide our services
manage your account
display your profile and contributions on the website
improve website functionality
respond to your enquiries
We do not sell your data or use it for purposes you have not agreed to.
4. Data Protection & GDPR Compliance
4.1 What we store
We only store information necessary to run your account and display your profile, including:
name and email address
general location
profile details, posts and images
your activity on the site (e.g., likes, follows, view statistics)
messages sent on the platform
any content you upload or submit
data needed to comply with legal obligations
Information is kept even if your account becomes inactive, unless removed under our retention rules.
4.2 How we obtain and use this information
We only store data you:
provide through the website
create through your activity on the site
We do not use third-party data sources.
Your information is used to:
display your profile and content
keep the community functioning
promote content (only if you’ve not opted out)
comply with legal requirements if requested by the authorities
4.3 Storage locations
Data is stored on secure servers located within Europe.
Backups are also stored within GDPR-compliant regions.
Developers may hold a restricted, password-protected copy for testing and maintenance.
4.4 Access to data
Your data is only accessible through secure internal systems.
Developers and authorised staff have limited access under strict confidentiality rules.
Image data and public profile content are displayed globally through the site.
Payments made through PayPal follow PayPal’s strict privacy guidelines.
4.5 Data retention
Your data is generally stored indefinitely, unless legally required otherwise.
Deleted images are permanently removed after 4, 13 or 26 weeks depending on the deletion method.
Closed accounts have login details encrypted so they cannot be used again.
View-statistics data is deleted after 1 year.
4.6 Your rights (GDPR)
You can:
access your personal data
request a copy of all your data (provided within 30 days)
request corrections
request deletion (subject to legal allowances)
Active members can download their data directly.
Inactive members may request access via email or support ticket.
Requests may be subject to a small fee if excessive or repetitive.
4.7 Data security
We take steps to protect your data through:
encrypted passwords
secure servers behind firewalls
monitoring systems
limited staff access
confidentiality agreements
However, data transmission over the internet can never be fully secure. Anything you send to us is at your own risk.
You are responsible for keeping your password confidential.
5. Contact Us
If you have questions about this Privacy Policy, please contact us confidentially at:
ad***@*******of.Art